A Guide To Wedding Day Details | Wedding Planning Tips & Tricks

Camryn Callaghan
Jan 24
3 min read

Updated: Feb 4

A wedding day is truly unforgettable when every detail is thoughtfully planned. These special touches not only reflect your personality and love story, but they also create cherished memories for you, your future spouse and all who celebrate with you! From the ring box in your flat lay to a thank you note at each place setting, every detail contributes to a warm, inviting atmosphere that makes your guests feel truly special.

As wedding planners, our job is to ensure that no detail is overlooked. To help you envision and incorporate the elements that will make your special day truly unique, we’ve created a comprehensive guide to assist you every step of the way.

Flat Lay Details

A wedding flat lay is a styled and photographed arrangement of wedding details and accessories, captured by your photographer. These images are designed to showcase the smaller, often overlooked elements of the day in a visually appealing way.

Your flat lay may include items such as:

Invitation suite
- save the date, invitation, envelopes, details card, rsvp, wax seals, etc.
Rings and ring boxes
- Include engagement ring(s) and both wedding rings, as well as ring boxes or trays
- Here are some of our top rings boxes!
Bridal accessories
- Jewelry (earrings, bracelet, necklace)
- Veil
- Shoes
Groom's accessories
- Tie
- Cufflinks
- Watch
Meaningful keepsakes
- Family heirlooms
- Mementos
  - Gifts/ Letter to one another
- Vow Books
  - His/Hers (paper)
  - Linen Husband Wife (hard back)

Laurel Hall wedding ceremony — Chloe Luka Photography

Ceremony Details

The ceremony details may seem small compared to most, but they add to the visual appeal of the ceremony space.

You may provide ceremony details such as:

Welcome sign
- A sweet way to welcome guests and help them feel confident they made it to the right place!
- Pro tip: Use our guide for signage here
- Use this coupon to print your signage at Staples and have it shipped direct to you!
Programs
- These may be on each seat or in a basket at the entrance of the ceremony space for guests to grab
Reserved signs
- If you would like to save rows for family or important guests, reserved signs will be the perfect way to ensure the rows remain open for these guests
Unity ceremony
- his may be a unity candle (pillar candles with tapers), sand, wine, macramé, or your own creation!
Flower girl basket
- Check your floral order to ensure you have loose petals to fill this basket
Ring bearer pillow
- This may be something other than a pillow, like a briefcase or box
Ceremony Exit
- Dried lavender, bubbles, or ribbon wands. Check that this is allowed at your venue.

gold table numbers — The Siners Photography

Reception Details

These details add elements of design to the reception space. These personal touches reflect your style, theme and vision while also ensuring a welcoming environment for guests that have traveled near and far to celebrate your love story!

Your reception details may include the following:

Signage and stationary
- Seating chart, bar menu, guest book, gifts & cards, party favors
Dinner service
- Table numbers & holders, place cards, menus
Dessert table
- Cake knife & server, cake stand, toasting glasses (these items can likely be provided by your caterer, as well!)
Guest book
- A guest book, pens or markers - Or check out our ideas of alterntive guest books here.
Gift table
- Card box or basket
Memorial table
- Framed photos, candles

Your wedding day is a reflection of you and your future spouse, shared with the people you love most. Take the items that apply to you, and make them your own. This journal serves as a thoughtful guide to help you begin planning and organizing the details that will make your day truly unique and unforgettable.

Photos:

Jenna Greenawalt Photography

Chloe Luka Photography

The Siners Photography